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Tenders and contracts

COVID_19 Information for Suppliers(updated 16.04.20)

Contractual Supplier Relief

High Peak Borough Council is committed to working collaboratively with contracted suppliers to the Council through this unprecedented period.  Where possible we can offer support and flexibility to ensure business operations remain stable and resume to usual business as soon as possible once the restrictions are lifted.

Further information is available here [30KB]

How to invoice the Council

To ensure we are able to make prompt payments to suppliers during the current situation - please email invoices to creditors1@highpeak.gov.uk or creditors@staffsmoorlands.gov.uk

You must include your bank details and email address for electronic remittances. 


High Peak Borough Council and Staffordshire Moorlands District Council (working together as a Strategic Alliance), procure across both Authorities either individually or jointly. We source a variety of supplies, services and works for both Councils and welcome engagement from local businesses across both regions.

Procurement opportunities across both Authorities are sourced either as a tender (value above £25,000) or a request for quotation (value below £25,000).  Above EU thresholds for Supplies, Services and Works are procured in accordance with Public Sector, Public Contract Regulations (PCRs).

  Find out how to do business with us [590KB]

Advertising and Opportunities

Requests for Quotations and Tenders over £5,000 are published through the Councils e-tendering portal Pro-Contract, we only accept online applications so please ensure you register.

All of our purchasing activity will be conducted through a web based tool which does not impact on your IT systems.

You are required to register an account on the tool via our own portal environment which is https://supplystokeandstaffs.proactishosting.com/

There is NO charge for registering an account on the portal environment, however to take part in any of our purchasing activities going forward from the mentioned date, you must have an account registered on the portal.

If you are already registered on this portal, please ensure you log in and edit your profile and ensure your account is up to date.

Need help?

There are user guides to assist you with the registration process and throughout the time that you are active on the portal.

For businesses which have not tendered for work with the Council before and you require some support on using the system, the Procurement team offer a free of charge service for local and small businesses. We cannot support you in completing your tender application but can offer guidance on using the system and understanding what is required for your application.  Contact us at procurement@staffsmoorlands.gov.uk 

Keep updated - Follow us

For instant updates as soon as we publish new contract opportunities follow us on twitter @HighPeakBC or @StaffMoorlandDC.  You can find and follow us on facebook too. 


Public Contract Regulations 2015 - Supplier Payment Performance data

Information in relation to our payment of undisputed supplier invoices in accordance with the Public Contracts Regulations 2015 regulation 113.

Financial Year

Authority

Proportion of valid & undisputed invoices paid within 30 days

Amount of interest paid to suppliers due to breach of requirement

Total amount of interest potentially liable to pay

19/20

HPBC

97%

N/A

N/A

19/20

SMDC

97%

N/A

N/A

Purchases from suppliers for goods, services and works must be supported by a valid purchase order (PO) and quoted on your submitted invoice.

Your invoice should be addressed and sent by post or email to:

FAO Finance Service (Creditor payments)
High Peak Borough Council
PO Box 136
Buxton
SK17 1AQ

Or email creditors1@highpeak.gov.uk

To ensure we are able to make prompt payments to suppliers during the current situation - please email invoices to creditors1@highpeak.gov.uk or creditors@staffsmoorlands.gov.uk

You must include your bank details and email address for electronic remittances. 

Our payment terms are usually within 30 days provided that the invoice is compliant for processing.  We operate a return policy on non-confirming invoices.